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Calendar Snapshots

MS Outlook 2007 has the facility to email a specific date range from your calendar in the form of a snapshot item.

This cannot be incorporated into the recipient’s calendar in the same way a meeting request can, but it provides a convenient method to convey an individual’s availability to others.

 

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A snapshot calendar item, when emailed using MS Outlook 2007, provides a quick and convenient way to exchange information.

To email a Calendar snapshot:

1. Activate the Calendar 
2. Click Send Calendar via Email (from the Navigation pane)
   
   
3. Select the Date Range by using the drop down list, or select Specify Dates to enter the start and end dates required 
4. From the Detail list, select the detail level to be sent 
   
   
5. Click OK 
6. The details will now appear in the body of the message, and will be added as an attachment

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When creating a Calendar snapshot, Advanced options are also available if the Detail specified is above Availability only
 
For Limited or Full Detail settings, private items can be marked as included. At Full Detail level, attachments related to calendar items can also be selected for inclusion.

To use the Advanced Calendar snapshot feature:

1. Activate the Calendar 
2. Click Send Calendar via Email (from the Navigation pane) 
3. Select the Date Range by using the drop down list, or select Specify Dates to enter the start and end dates required 
4. From the Detail list, select the detail level (Limited or Full) to be sent 
5. Click the Advanced: Show button 
6. Select the options required 
   
   
7. Click OK

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