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MS SharePoint 2010 : Understanding Permission Levels

Introduce Me

 

new mouse glasses  lightbulbPermission levels are just like a sports team!

  • Coach:

      In charge,controls team rosters,creates plays and exercises, and manages work.

  • Players:

      Participate in games, work together, and perform work.

  • Fans:

      Only spectate, can see the action but cannot participate.

Tell Me

Full Control: Coach

  • Can change page layouts.
  • Can create sub-sites.
  • Can add apps like lists and libraries.
  • Can change permissions.

 Contribute: Players

  • Add content to Lists and Libraries.
  • Update, add and delete items and files.
  • Can sometimes adjust layout and pages.

View Only: Spectators/fans

  • Can view information, but not download or save it to their computer.
  • Can converse with newsfeeds, and apps to which they’ve been granted higher permissions.

Tell Me More

Most of the time users with full control permissions will be one of the following:

  • Department Leaders.
  • Project Leads or Managers.
  • Executives or Administrative Professionals.

Typically users will fall into the contribute category, some examples are:

  • Project team members.
  • Departmental employees.
  • Stakeholders.

View only access is usually given to users that don’t have a vested interest in the content. Sometimes users will have view only access to all content, and contribute or even full control on sites and lists that they own or work within. Sometimes executives or high-level employees will have view only access to certain content.

Show Me

 

Tip

 

1aSSTipPicVisualise your SharePoint users as though you’re on a team together. What position or role they would play? Answering these questions should help you dictate the permission you will grant them.

 

Help Me

 

mouse winking with lightbulb leftTry and follow the steps below to give you a better learning experience:

  • Make time for your learning on a frequent basis – remember little and often will be most effective.
  • Think about what time of day will be best for you, and have some time to practice your new found skills.
  • And finally, read your Weekly Tips from Bite Size – learning something new this week could save you time and frustration next week.

 

 

Good Luck and Happy Learning!

 
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