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This weeks FREE IT tip : MS Word 2010 - AutoText

Introduce Me

If you find yourself entering the same things into your documents over and over again, you should take a look at the AutoText (Quick Parts) feature, which saves snippets of both text and images for easy re-use.

Tell Me

Creating AutoText entries:

  1. Highlight the text/images to be added to the gallery.
  2. Select the Insert ribbon tab.
  3. Click Quick Parts (within the Text group).


  4. Click AutoText.
  5. Choose Save Selection to AutoText Gallery.
  6. Enter a unique name for the building block.
  7. Check that AutoText is selected in the Gallery section.

  8. Type a description if you wish.
  9. Click OK.

Tell Me More

Inserting AutoText:

Type the first few letters of the AutoText name, and then press the F3 (function) key.

         Key F3

Alternatively, you can add the AutoText gallery to the Quick Access Toolbar.
  1. Click the Customize Quick Access Toolbar button.


  2. Select More Commands.
  3. Within the Choose commands from list, select All Commands.


  4. Highlight AutoText.
  5. Click Add.


Using AutoText in MS Outlook:

1aSSTipPicAutoText entries can also be used within MS Outlook. Once the entry has been created, simply type the first few letters of the name, and then press the F3 (function) key, just as you would within MS Word.

Help Me

Putting your skills into practice:

new mouse glasses  lightbulbHaving used the AutoText gallery for a while, you might find that some entries are no longer needed, and you may even wish to re-use their unique names for a difference text selection. Deleting AutoText items is done via the Building Blocks Organizer.
  1. Select the Insert ribbon tab.
  2. Click Quick Parts (within the Text group).


  3. Choose Building Blocks Organizer.
  4. Locate the AutoText entry to be deleted (click the Gallery heading to sort the AutoText entries to the top if necessary).


  5. Highlight the entry to be deleted.
  6. Click Delete.
  7. Click Close.
Good Luck and Happy Learning!

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